how to write business analysis skills into a resume for job interviews?

writing resumes job for interviews
writing resumes job for interviews

Here is a question submitted by Ken Rollerson, a Systems / Business Analyst and Computer Programmer

How do I transform the business analyst skills I have used under a different position title into a working resume that gets some interviews.

I have had titles or Programmer / Analysis and System Analysis and done everything from reviewing request to installing software and supporting the software, I have worked with the user community and have lead small to medium projects.

Yet while looking for a new position I’m getting zero interest.

how to write business analysis skills into a resume for job interviews

Having a work history as either a computer programmer or a System Analyst does not, in and of itself, prove that you can perform in a full-time Business Analyst position.

That is because leading projects or installing software alone does not reflect all of the qualifications needed in a typical Business Analyst role.

It is, however, a good start as many of the skills and job duties in your Systems Analyst / Programming role may overlap that of the business analyst role.

  1. Gap Analysis: Get your resume to look like that of a Business Analyst, by making a list of what a Business Analyst does and then comparing it to what you have been doing in your business analyst / systems analyst roles.

  2. Bridge The Gap: Fill in the gaps in your skills by learning whatever skills you are missing and also getting the experience you lack.

  3. Rewrite your Resume: Finally, restructure your resume to reflect that you can perform the business analysis tasks that a specific company is looking for.

    This is something you will be doing until you get the business analyst job you desire and something you will continue to do even after you get hired!

Follow these three (3) steps and you will see more positive results in your business analysis job search.

Make A List: What Does A Business Analyst Do?

Before taking another step, stop and make a list of the roles, responsibilities and duties that a Business Analyst performs.

Some qualifications such as communication, systems analysis and documentation may be universal to the Systems /Computer Programming / Business Analyst role.

You’ll also want to list specific job requirements for each position you seek. Do this by scanning the job posting and then writing down what specific skills are required for that particular job.

Your list should really be extensive so that it is comprehensive and you don’t end up missing something.

Compare Your Previous Work Experience To Business Analysis

Now it’s time to play match-up. Think about all the work you have done and begin to list every task you have performed that matches the tasks required of a Business Analyst.

Once your list is in place, you will be able to clearly see the skills you can focus on for rewriting your resume as well as any skills or experience still needed.

Two areas of overlap in skills between your past work as a programmer or software analyst and a Business Analyst might include:

Technical Skills – The Business Analyst is primarily focused on documenting and gathering business requirements while the Systems Analyst tries to bridge a gap between the requirements and the technical, or IT, side of a solution.

Typically, the Business Analyst spends a lot less time on the technical aspects of a job, such as coding, than a computer programmer or systems analyst would, but some Software Development Life Cycle (SDLC) / Systems Analysis expertise like UML / Use Cases is still required in business analyst positions.

So, having SQL, data analysis, reporting, UML, Visual Basic, Microsoft Office Automation and other software packages is a good background for a business analyst.

Communication/People Skills – Computer programmers spend a great deal of time working on software while a Business Analyst will spend his time interacting with users and developers of this software. Systems Analysts tend to do spend more time communicating with business users and less time than full-time business analysts.

So, the communication and relationship skills you have acquired in your previous systems analysis roles / positions will be critical to your success as a business analyst.

Tell Your Story – Rewrite Your Resume

Now it’s your chance to tell your story – tell it well! The difference between a well-written resume and a poorly-written one is in THE DETAILS.

Your resume will either come off as a fictitious fairy tale job seeker or that of an interesting, top performing professional.

The difference between the two is the difference between finding a job and an elongated job search!

Fairy Tale: Are you asking what the company can do for you and telling them your dreams and desires while offering only very little proof that you can do anything for the company?


-Top Performing: Are you expressing how you can help the company by bringing your solid work experience history, revealing proof that you can do the job of meeting the company’s needs?

Look over your current resume’ and ask yourself what does it reveal about you?

Rewrite your resume’ to spotlight the Business Analyst tasks that you have accomplished and can bring to the table as an asset to the hiring company.

Put on a different pair of shoes by stepping into the mind of the hiring manager for a minute.

What is the hiring manager looking for? Does your resume reflect these qualifications?

You need to capture the attention of the potential employer. He does not have time to weed through resumes that keep screaming “give me, give me!” or train me, train me … train me!

The company wants to know what you can do for them, and they don’t have time or money to waste on training someone who is not already qualified.

Your resume is your key to getting a callback for an interview. A well-written resume that shows you have the experience a company is looking for will get you in the door.

A poorly written resume that gives the impression you don’t have any skills, experience or training, will be tossed aside.

Focus On One Job At A Time

You are seeking a Business Analyst position, so direct your resume to focus-in on only your Business Analyst experience and how it relates to that particular company.

Don’t waste the company’s time by discussing any irrelevant skills.

It is very important to concentrate on one company at a time so your resume’ will reflect exactly what that particular company is looking for.

When a hiring manager is convinced that you have the experience and skills that will benefit their company, you will begin to receive call backs for interviews at which point, you will have a chance to sell yourself and get hired!

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One Response to "how to write business analysis skills into a resume for job interviews?"

  1. Business Analyst Coaching & Training   May 4, 2011 at 4:18 PM
    • Does My Job Qualify Me To Be A Business Analyst?

      Working as a Programmer Analyst or Systems Analyst does not qualify you for a business analyst job.

      Neither does installing software or leading a projects make you a business analyst!

      The business analyst role is separate from the software developer role and it is separate from the project manager role!

      The reason why you are getting zero interest in your resume is that your resume simply does not look like that of a business analyst yet!

    • What Does A Business Analyst Do?

      First you have to learn what a business analyst does and then make a list of the roles, responsibilities and duties performed by a business analyst!

      Next, go through all the work that you have done and list all the tasks you performed that match those performed by business analyst.

      Finally, rewrite your resume to focus exclusively on your business analysis tasks. This is important because nowadays, recruiters would not send your resume for a position if it’s not rewritten to focus on the type of job that you are applying for!

    To get a business analyst job, first identify the roles and responsibilities of a business analyst. Next list all the tasks or jobs that you have had that match the types of jobs that business analysts do.

    Finally, update your resume to focus exclusively on your business analysis experience to the exclusion of other tasks you’ve performed in the past!

    Click here to read more about the Roles, Responsibilities or Duties of a Business Analyst


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